Posted: August 2nd, 2023

BCO1102 – Information Systems for Business Assessment 3: Scoping Report

BCO1102 – Information Systems for Business
Assessment 3: Scoping Report – Group assessment
Weighting: 20% Group Report & 10% Group Presentation
Grading: Team based mark informed by peer review
Due Date: Final Report & Presentation : Week 12
Learning objectives
After successfully completing this assessment task, you should be able to:
 Demonstrate understanding of the fundamental concepts of eCommerce information systems
 Conduct independent research
 Explain the issues and benefits associated with implementing an information system
 Produce a professional report for a business audience
Scenario
A first step in developing Information systems is to conduct a preliminary study, this could also be termed a scoping
study. The objective of this is to conduct a preliminary analysis, propose alternative solutions, describe costs and
benefits and submit a preliminary plan with recommendations to a client.
When conducting the preliminary analysis you need to find out the organization’s objectives and the nature and scope of
the problem under study. Even if a problem refers only to a small segment of the organization itself, you need to find out
what the objectives of the organization itself are. Then you need to see how the problem being studied fits in with them.
You may also need to propose a range of solutions. In digging into the organization’s objectives and specific problems,
you may have already covered some solutions. Alternate proposals may come from interviewing employees, clients,
suppliers, and/or consultants. You can also study what competitors are doing. With this data, you will have three
choices: leave the system as is, improve it, or develop a new system.
Control and Audit, Information Systems. SDLC (2013). Chapter 5: Institute of Chartered Accountants of India. p. 5.28.
Case
You work as a graduate consultant for a consulting firm in one of the branches (Australia and Malaysia) of Victoria
University Information Systems Consulting (VUIS). You have worked there for six months. The company has been
in operation for five years and has 70 employees including the general manager, consultants, administrative staff,
project managers, programmers, business analysts, a technical writer and a trainer.
The company provides General Business plus Information Systems consulting services and also develops
eCommerce and CRM solutions for a range of small to medium sized organisations. The solutions are often hosted in
the cloud.
VUIS always develop a scoping report for their clients as a first step to a fully detailed requirements report.
•Form Team
•Select Case
study
•Research
Week 6 Research & Week 9 Write
Check
Progress
Week
10
Final report/
PPT Week 12
2
Proposed system
1. What system are proposed to client
2. How the system works?
3. Different models of the system.
Issues/Benefits
1. Types of Cloud Systems-Explain key terms and cite additional references to demonstrate research and illustrate
understanding.
2. Issues and Benefits of Cloud Systems-Describe in detail the challenges and issues involved when introducing
such a system to an organisation (e.g. staff resistance to change). Describe in detail the benefits achieved
when introducing such a system to an organisation (e.g. improved customer satisfaction).
3. Current Trends and Examples in Cloud Computing.-If you have found something in your research such as a
new trend or an example of the use of your type of system then outline it here. Make it specific to the type of
eComm platform the client may use.
Outline of Implementation Issues
All information systems require discussion of how the information system will be rolled out or implemented. For the
scoping report we expect you to consider and discuss the following issues:
In relation to the Business and proposed solution from recommendation 1:
1. People
 What training requirements are needed for the staff?
 Who will actually do the training?
2. Risk
 Identify 5 different risk and suggest risk mitigation strategies
 What sorts of risks are likely in rolling out the new system?
 Use a risk table to represent the 5 main risks.
Type of risk (5) Likelihood (low, medium, high) Possible mitigation strategies
3. Roll-out
 How will the system be rolled out; big bang, phased or pilot?
 What is the length of time for the roll-out from start to finish?
 Which internal staff will be involved in the rollout?
 Prepare a roll-out plan (gannt chart) for the the roll-out, see below.
4. Security
 What are the top three security issues that need to be considered in implementing the eComm systems?
 How will be security issues be managed?
Case Study
VUIS Consulting has four new clients who need advice on whether to adopt an upgraded eCommerce system.
 Barry’s Beans
 Sam’s Office Plants
 DenimFit by Jeans
You and your group will provide consulting services to one of the clients mentioned above as part of a consulting group.
You will choose the members of your team in Week 6 and work with them in class and outside of class to complete the
Case Study Scoping Report. The scoping report and specifications will provide your chosen VUIS Consulting client
with an overview of the selected system so they can determine if they want to proceed with implementing such a
system in their own business. It will also guide them on the requirements for the new system. The report will also
highlight the benefits and issues associated with adopting such a system.
3
Preamble
To be able to successfully complete this assessment task you need to be familiar with the content in lectures and
tutorials. Throughout the semester we have emphasised that Information Systems is significantly different from just
computing or computer science. Information systems comprise five components; computer components and software
but most importantly people, procedures, data, development and security. An information systemproduces information that
helps with decisionmaking.
We have a range of activities to do in class but you should treat class as a formal meeting time for your project
wherever possible. It will be a time when you can discuss issues, present back to the class, identify problems, learn
from other groups and consult your tutor who is deemed to be your VUIS supervisor. You will also need to work and
meet outside of class time to complete these assessment tasks.
Scoping Report Format
You need to download the report template file available from VUColl and use it to prepare your report. Your report
should show your tutor that you have researched the topic, applied it to the case study and have argued a direction the
business should take. We are not expecting detailed computer specifications in the report. But you should be able to
relate the things you have found about these systems to the various components of information systems.
Presentation
On week 12 you will need to present your findings. The aim of the presentation is twofold: to show that you understand
what you have written in the report, and that you can convince a panel that your recommendations are appropriate.
Submission
The report component of this assignment is due for submission on week 12. Prior to submitting your assignment
you need to be submit it through Turnitin via the BCO1102 VU Collaborate site.
Peer review:
This is a team assessment but there will be a peer review to be conducted by the team and this will guide the lecturer in
the allocation of final grades for this assessment. Marks will be awarded according to the topics you have covered in the
report and your presentation. See the Rubrics for allocation of grades.
4
Criteria
None
Minimal
Somewhat
Acceptable
Good
Outstanding
Consultancy report
Executive summary: Clearly describes the system,
costs, benefits and recommendations in business
language that could be understood by the client
0 1 2 3 4 5
Introduction & industry background: Clearly
describes the scenario and the problem facing the
business. The introduction provides a brief overview
to the report describing what each section will cover.
Introduces the system (CRM, CloudsComputing or
eCommerce), how it works
0 2 4 6 8 10
Specific System: Reflects understanding of system
resulting from high quality research. Clearly explains
key concepts relating to the specific system and
identifies issues and benefits.
Shows understanding of current trends and/or
examples of use identified through research
0 2 4 6 8 10
Recommendations: The recommendations
demonstrate understanding of concepts, are carefully
considered and linked to the scenario.
0 2 4 6 8 10
Implementation: Clearly identifies specific elements
of the selected system.
People, Risk, Roll-out, Security
0 3 6 9 12 15
Overall presentation: Report uses the template, is
well written, professionally presented and of an
appropriate length. Appropriate references are cited
using the Harvard system and the reference list is
formatted correctly
0 2 4 6 8 10
Total out of 60
Subtractions
Final mark out of 20
5
Team Presentation
Name: Stud Number:
Name: Stud Number:
Name: Stud Number:
Name: Stud Number:
Presentation HD
10
D
7
C
6
P
5
N
0
Comments
Pitch- has a pitch to start and
then a compelling and high energy
conclusion
Structure-Presents information in
logical, interesting sequence
which audience can follow.


Coverage-covers all required
areas, can be varying depth, must
be coherent, in-depth and
compulsive.
Including


Style, transition, appearance,
eye contact and use of aids to
enhance presentation.-Students
maintain eye contact audience,
not returning to notes. Transitions
are consistent and logical.


Oral delivery- Clear voice and
correct, precise pronunciation, all
audience members can hear pres.


Interaction and QuestionsConsistently
clarifies, restates,
and responds to questions and
pursues interaction with audience.
Participation – all team members
contributed


Total : out of 100
Final mark : out of 10
Comments :

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