Posted: November 15th, 2022

BSBPMG521 Manage project integration Assessment

BSBPMG521 Manage project integration
Assessment Information

The assessment tasks for BSBPMG521 Manage project integration are included in this Student Assessment Tasks booklet and outlined in the assessment plan below.

To be assessed as competent for this unit, the student must complete all of the assessment tasks satisfactorily.

Assessment Plan
Assessment Task Overview
1. Written questions You must correctly answer all questions.
2. Project establishment You must participate in a meeting and develop a project scope based on the meeting and scenario information, as well as develop a project management plan.
3. Project execution, control and finalisation You must manage the project for the development of the website, including developing a brief for the project for stakeholders and preparing a project status report. Students must then finalise and review the project.

Assessment Preparation
Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for clarification if you have any questions at all.

When you have read and understood this unit’s assessment tasks, print out the Student Assessment Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file.

Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.

Assessment appeals
If you do not agree with an assessment decision, you can make an assessment appeal as per your RTO’s assessment appeals process.

Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal.

Naming electronic documents
Students are directed to name documents logically.
Each should include:
• Course identification code
• Assessment Task number
• Document title (if appropriate)
• Student name
• Date it was created
For example, BSBPMG521 AT3 Project Assessment Report Joan Smith 20/04/17

Additional Resources
The following resources will be given to you before you begin each Assessment Task.

Assessment Task 2
• Project Management Policy and Procedures
• Project Charter Template
• Project Management Plan Template

Assessment Task 3
• Code of Conduct
• Website Design Brief Template
• Project Progress Report Project Team Member
• Project Progress Report Website Developer
• Project Assessment Report Template
• Project Register and Log Template
• Project Status Report Assessor
• Project Status Report Template
• Final Project Status Report
• Final Project Finances Report

Assessment Instructions

Each assessment task in this booklet consists of the following:

Assessment Task Cover Sheet
This must be filled out, signed and submitted together with your assessment responses.
If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission.
If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit the file.

The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will be satisfactory (S) or unsatisfactory (U). If your work has been assessed as being not satisfactory, your assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per
your RTO’s re-assessment policy.

Depending on the task, this may include
• resubmitting incorrect answers to questions (such as short answer questions and case studies)
• resubmitting part or all of a project, depending on how the error impacts on the total outcome of the task
• redoing a role play after being provided with appropriate feedback about your performance
• being observed a second (or third time) undertaking any tasks/activities that were not satisfactorily completed the first time, after being provided with appropriate feedback.

Assessment Task Information
This gives you:
• a summary of the assessment task
• information on the resources to be used
• submission requirements
• re-submission opportunities if required

Assessment Task Instructions
These give questions to answer or tasks which are to be completed.
Your answers need to be typed up using software as indicated in the Assessment Task Instructions.

Copy and paste each task’s instructions into a new document and use this as the basis for your assessment task submission. Include this document’s header and footer.

If you are submitting electronically, give the document a file name that includes the unit identification number, the task number, your name and the date.

Checklist
This will be used by your assessor to mark your assessment. Read through this as part of your preparation before beginning the assessment task. It will give you a good idea of what your assessor will be looking for when marking your responses.
Assessment Task 1: Written Questions

Task summary
• This is an open book test.
• Students need to answer all of the written questions correctly.
• Answers must be word processed and sent to your assessor as an email attachment.
• Students must answer all questions within 1 hour.

Required
• Access to textbooks/other learning materials
• Computer and Microsoft Office
• Access to the internet

Timing
The assessor will advise you of the due date of this submission.

Submit
• Answers to all questions

Assessment criteria
• All questions must be answered correctly in order for a student to be assessed as having completed the task satisfactorily.

Re-submission opportunities
Students will be provided feedback on their performance by their Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed your assessor will explain why and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal.

Students are encouraged to consult with their assessor prior to attempting this task if they do not understand any part of this task or if they have any learning issues or needs that may hinder them when attempting any part of the assessment.

Written answer question guidance
The following written questions use a range of “instructional words” such as “identify” or “explain”, which tell you how you should answer the question. Use the definitions below to Help you to provide the type of response expected.
Note that the following guidance is the minimum level of response required.

Analyse – when a question asks you to analyse something, you should do so in in detail, and identify important points and key features. Generally, you are expected to write a response one or two paragraphs long.

Compare – when a question asks you to compare something, you will need to show how two or more things are similar, ensuring that you also indicate the relevance of the consequences. Generally, you are expected to write a response one or two paragraphs long.

Contrast – when a question asks you to contrast something, you will need to show how two or more things are different, ensuring you indicate the relevance or the consequences. Generally, you are expected to write a response one or two paragraphs long.

Discuss – when a question asks you to discuss something, you are required to point out important issues or features and express some form of critical judgement. Generally, you are expected to write a response one or two paragraphs long.

Describe – when a question asks you to describe something, you should state the most noticeable qualities or features. Generally, you are expected to write a response two or three sentences long.

Evaluate – when a question asks you to evaluate something, you should do so putting forward arguments for and against something. Generally, you are expected to write a response one or two paragraphs long.

Examine – when a question asks you to examine something, this is similar to “analyse”, where you should provide a detailed response with key points and features and provide critical analysis. Generally, you are expected to write a response one or two paragraphs long.

Explain – when a question asks you to explain something, you should make clear how or why something happened or the way it is. Generally, you are expected to write a response two or three sentences long.

Identify – when a question asks you to identify something, this means that you are asked to briefly describe the required information. Generally, you are expected to write a response two or three sentences long.

List – when a question asks you to list something, this means that you are asked to briefly state information in a list format.

Outline – when a question asks you to outline something, this means giving only the main points, Generally, you are expected to write a response a few sentences long.

Summarise – when a question asks you to summarise something, this means (like “outline”) only giving the main points. Generally, you are expected to write a response a few sentences long.

Assessment Task 1 Instructions

Provide answers to all of the questions below:

1. Explain project governance.

2. Summarise two project governance models and explain one advantage and disadvantage of each.

3. Describe the purpose of a Work breakdown structure and the key steps involved in creating a Work breakdown structure.

4. Describe the concept of decomposition in project management and its role in breaking project objectives into achievable project deliverables.

5. Explain the role of the project management life cycle in project management and describe each key phase.

6. Assume that you have been appointed as Project Manager of a firm of lawyers based in Sydney who wishes to establish an additional office in Melbourne. A timeline of 3 months is given plus maximum budget of $20,000 rent per month for the new office.

Explain each part of the project life cycle relevant to this project and provide an outline of an appropriate project governance structure.

7. Identify and describe two organisational documents that can be used to record strategies and goals for project integration.

8. Describe how a project scope management plan Helps with recording strategies and goals for project integration processes.

Assessment Task 1 Checklist

Student’s name:

Did the student provide a sufficient and clear answer that addresses the suggested answer for the following? Satisfactory performance Comments
Yes No
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Question 8
Task Outcome: Satisfactory • Not Satisfactory •
Assessor signature
Assessor name
Date

Assessment Task 2: Project establishment

Task summary
In the role of Marketing Coordinator of a fictitious company and appointed as Project Manager for a marketing communications project, you are required to establish the project and then plan and design the project.

This assessment is to be completed in the simulated work environment in the RTO.

Required
• Computer and Microsoft Office
• Access to the Internet for research
• Project Management Policy and Procedures
• Project Charter Template
• Project Management Plan Template
• Space for a meeting
• Roleplay participants

Timing
The assessor will advise you of the due date of this submission.

Submit
• Email with Draft Project Charter attached
• Email with Updated Project Charter attached
• Email with Work Breakdown Structure and Draft Project Management Plan attached
• Two Emails with Updated Project Management Plan attached

Assessment criteria
For students’ performance to be deemed satisfactory in this assessment task, they must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, they will be asked to complete further assessment to demonstrate competence.

Re-submission opportunities
Students will be provided feedback on their performance by their Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed your assessor will explain why and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal.

Students are encouraged to consult with their assessor prior to attempting this task if they do not understand any part of this task or if they have any learning issues or needs that may hinder them when attempting any part of the assessment.

Assessment Task 2 Instructions

Carefully read the following:

Native Bush Spices Australia is based in Coffs Harbour, NSW.

The business was established in 2010 to cater for a demand for Australian native food products. The company has organic certification.
The company manufactures and retails a range of organic, Australian native foods including:
• Native herbs and spices
• Native herbal teas
• Native fruit jams and conserves.
The company’s mission statement is to make Native Bush Spices a preferred shopping destination by delivering high quality, organic, earth friendly foods to all customers and its vision statement is to inspire the way the world eats.

The company’s overall business objectives as stated in the recent Strategic Plan that has been developed is to increase sales by 10% each year for the upcoming three years and to create brand awareness, develop a broader product range, as well as expand into overseas markets, which are most likely to be Hong Kong, Japan and Singapore due to an identified demand for Australian organic native foods in these countries. The organisation’s marketing strategy as identified in the Strategic Plan focuses on using a range of marketing communications, with the key focus on the web site as a marketing tool.

Currently the business is selling its products through a number of small supermarkets and health stores throughout Australia. The company also has a basic website that includes four pages: home, about us, products and contact details. Most sales occur through existing customers, referrals and passing traffic.

The aim is for the new website to be modern and responsive to reflect the company’s objectives. The aim is that the web site is developed and live within 2 months of project commencement with a budget of $15,000, As the web site development is considered to be complex, it is proposed that an outside contractor be used.

The company’s target customers are those that enjoy gourmet foods.
The age range of Australian consumers buying products is generally between 35 and 65.
Most consumers are health conscious, care about protecting the environment and have an average annual income of $80,000.

The company currently employs the following staff in its head office: CEO, Operations Manager, Marketing Coordinator, Customer Service Officer and two administration staff.
Ten staff are employed in the factory making and distributing the products.
The company also has a Board, which comprises of two Directors and the CEO.

As the Marketing Coordinator, you have been asked by the Operations Manager to coordinate a project to improve marketing communications in a bid to increase the company’s sales and profile. As indicated, the cornerstone of the marketing communication project is the development of a web site.

The company has established procedures for project management as documented in the project management policy and procedure. You have been allocated the Customer Service Officer as a project team member.

Complete the following activities:

1. Establish project
The first part of this assessment task requires you to review the case study information provided to you above, as well as the organisation’s Project Management Policy and Procedures.

You will need to populate the project charter document according to the case study information and project management policy and procedure and then meet with the CEO to negotiate and discuss the project charter prior to approval and commencement of the project.

Developing the Project Charter requires you to consider the features of a modern, responsive web site and provide a clear rationale for these features, including benefits. You will need to negotiate these at the meeting with the CEO.

Use the Project Charter Template to guide your work.
Save this document as Draft Project Charter.

2. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment.

Attach your Draft Project Charter to the email.

3. Participate in a meeting with the CEO.
The next part of the assessment requires you to participate in a meeting with the CEO (your assessor) to discuss and negotiate the project charter.

Explain all of the information in the Project Charter, providing a clear rationale for each aspect of the Charter so as to gain support for the proposed project scope.

During the meeting your assessor in the role of the CEO will propose a different viewpoint to that outlined in your Project Charter and you will be required to demonstrate your negotiation skills so as to achieve a win-win outcome.

During the meeting, you will need to demonstrate effective communication skills including:
• Speaking clearly and concisely
• Using non-verbal communication to Help with understanding
• Asking questions to identify required information
• Responding to questions as required

4. Update your Project Charter
Following the meeting revise your Project Charter to reflect the meeting outcomes.

Save this document as Updated Project Charter.

5. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment.

Attach your Updated Project Charter to the email.

6. Write a Work Breakdown Structure (WBS)
Develop a WBS that includes that will enable effective planning and control of the project.
The WBS may be in the form of a diagram or a list of activities, but it must contain sufficient detail to enable a Project Schedule to be developed from it.

7. Develop a draft Project Management Plan (PMP).

Using your Project Charter and research, develop a draft Project Management Plan using the Project Management Plan (PMP)) Template provided.

Your PMP must include, as a minimum, the following:
• Project scope
• Milestones and mechanisms to measure, record and report progress of activities
• Roles and responsibilities
• Project stakeholders
• Project communication
• Cost management
• Risk management
• Issue management
• Management plan approval process.

It should also include an analysis of each of the project management functions (cost, time quality, human resources, communication and information and risk) to identify the links between each function, as well as the constraints associated with each function.

Use the Project Management Plan Template to guide your work.
Your draft project management plan should be between 2 and 3 pages.
Name this document Draft Project Management Plan.

Print out a copy of this document to take to the project team meeting with you.

8. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachments, and ask for the place, date and time of your meeting with the project team.

Attach your Work Breakdown Structure and Draft Project Management Plan to the email.

9. Meet with the project team
The next part of the assessment requires you to participate in a meeting with the project team to discuss and negotiate the Project Management Plan.

Begin by explaining all of the information in your Project Management Plan, providing a clear rationale for each aspect of the Plan so as to gain support for the Plan.

During the meeting a member of your team will seek to make changes to the Project Management Plan, which you may not agree with. You will therefore be required to demonstrate your negotiation skills so as to achieve an agreeable outcome to all.

During the meeting, you will need to demonstrate effective communication skills including:
• Asking questions to identify required information
• Using non-verbal communication to Help with understanding
• Responding to questions as required
• Using active listening techniques to confirm information

Take notes at the meeting, as you will be required to adjust your documents to include the input from team members.

10. Update your project management plan
Following the meeting, incorporate the feedback you received during the meeting into your plan.

Save this document as Updated Project Management Plan.

11. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and ask for final approval and seek approval to proceed.

Attach your Updated Project Management Plan to the email.

12. Send an email to the Project Team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment.

The email text should state that the PMP has been confirmed by the CEO and ensure that the team is clear about overall project requirements and the project roles and responsibilities.

Attach your Final Project Management Plan to the email.

Assessment Task 2 Checklist
Student’s name:

Did the student: Completed successfully Comments
Yes No
Identify and clarify project initiation documentation by reviewing the case study information, project management policy and procedure and project charter and developing a draft Project Charter?
Negotiate project objectives, outcomes and benefits and an outline of the project governance structure through:
• Use of clear, reasoned arguments
• Use of active listening skills
• Proposing win-win outcomes
Prepare and submit a final Project Charter for approval using the Project Charter template and that includes:
• relationship between the project and broader organisational strategies and goals
• project objectives, outcomes and benefits
• an outline of the project governance structure with relevant authorities and stakeholders
Develop a Work breakdown structure that disaggregates project objectives into achievable project deliverables
Develop a project management plan that:
• Includes details pertaining to all key project management functions including scope, cost, time, quality, risk, human resources and information and communication.
• Outline key project stages and activities to meet objectives
• Includes mechanisms to monitor and control planned activity
Negotiate approval of project management plan through:
• Use of clear, reasoned arguments
• Use of active listening skills
• Proposing win-win outcomes

At the meeting, demonstrate effective communication skills including:
• Speaking clearly and concisely
• Using non-verbal communication to Help with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding?
Submit final project management plan that incorporates stakeholder feedback control planned activity?
Task Outcome: Satisfactory • Not Satisfactory •
Assessor signature
Assessor name
Date

Assessment Task 3: Project execution, control and finalisation

Task summary
For this assessment task, you are required to conduct and monitor the project for the development of the website, including developing a brief for the project to provide to website developers and preparing a project status report.

This task will be completed in the simulated work environment in the RTO.

Required
• Computer and Microsoft Office
• Access to the internet for research
• Code of Conduct
• Website Design Brief Template
• Project Progress Report Project Team Member
• Project Progress Report Website Developer
• Project Assessment Report Template
• Project Register and Log Template
• Project Status Report Template
• Final Project Status Report
• Final Project Finances Report

Timing
The assessor will advise you of the due date of this submission.

Submit
• Email with Website Design Brief attached
• Email giving response to potential conflict.
• Email with Project Status Report attached
• Email with Project Register and Log and Final Project Management Plan attached
• Email with Project Assessment Report attached

Assessment criteria
For students’ performance to be deemed satisfactory in this assessment task, they must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, they will be asked to complete further assessment to demonstrate competence.

Re-submission opportunities
Students will be provided feedback on their performance by their Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.

If any parts of the task are not satisfactorily completed your assessor will explain why and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.

Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal.

Students are encouraged to consult with their assessor prior to attempting this task if they do not understand any part of this task or if they have any learning issues or needs that may hinder them when attempting any part of the assessment.

Assessment Task 3 Instructions

Complete the following activities:

1. Develop a website design brief
The first part of this assessment task requires you to commence the project according to the agreed work breakdown structure by developing a brief.

This will enable quotes to be obtained from at least three web site designers.

Use the case study information from Assessment Task 2 and your Project Charter to develop the website design brief.

Your web site design brief must show a clear alignment to organisational objectives.

Use the Website Design Brief Template to guide your work.

2. Send an email to the Project Team Member (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment and ask them to send it out to the three selected web site designers for a quote.

Attach your Website Design Brief to the email.

A short time later you receive the following email from the Project team member.

Dear Project Manager

I have received the three quotes from the website designers.

I just wanted to let you know that one of them is a friend of mine and although his quote is more expensive than all of the other quotes, I highly recommend him as he has done a lot of really great looking web sites. I therefore recommend that we just go ahead and accept his quote.

Kind Regards

Project Team Member

3. Resolve project conflicts
Review the Native Bush Spices Code of Conduct included and consider how you would address this in accordance with the Code of Conduct.

Send an email to the Project Team Member (your assessor) giving them your response.

Ensure that your email is written in a positive manner so as to resolve any potential further conflicts.

4. Develop a project status report
It is four weeks into the project for the development of the web site.

You have received progress reports from the website developers and the project team member.

Review the Project Progress Report Project Team Member and the Project Progress Report Website Developer.
Analyse the information provided and prepare a project status report.

As one of the project status reports shows the need for change, your analysis should include an analysis of the impact of the change on the project and a request for approval for change as required.

Use the Project Status Report Template to guide your work.

5. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment and seek their feedback and approval to move forward with the project.

Attach your Project Status Report to the email.

6. Complete the Project Register and Log.
As set out in the Project Management Policy and Procedures, you should complete the Project Register and Log with details from the Project Status report.

Use the Project Register and Log Template to guide your work.

7. Revise the Project Management Plan.
Update your project management plan from Assessment Task 2 to include the information from this Assessment Task.

Name this document Final Project Management Plan

8. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachments.

Attach your Project Register and Log and Final Project Management Plan to the email.

9. Manage project finalisation.
Review the Project Management Policy and Procedures to identify project finalisation activities that need to occur.

Review the Final Project Status Report and Final Project Finances Report to Help you with your project Assessment.

Use Project Assessment Report Template to guide your work.

10. Send an email to the CEO (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should provide a summary of the project and outcomes and outline the project finalisation activities that you have conducted.

Attach your project Assessment report to the email.

Assessment Task 3 Checklist
Student’s name:

Did the student: Completed successfully Comments
Yes No
Manage the project to ensure work is conducted effectively throughout the project
Ensure the alignment of project objectives to organisational objectives?
Resolve conflict with team member through advising them of the of the organisation’s code of conduct requirements?
Update the project management plan to reflect the changes to project deliverables and plans at required intervals?
Analyse and submit status reports on the project’s progress and issues?
Analyse and submit impact analysis of change requests for approval, where required?
Maintain relevant project logs and registers accurately and regularly to Help with project audit?
Ensure associated plans are updated to reflect project progress against baselines and approved changes?
Identify and allocate project finalisation activities?
Ensure project products and associated documentation are prepared for handover to client in a timely manner?
Finalise financial, legal and contractual obligations?
Task Outcome: Satisfactory • Not Satisfactory •
Assessor signature
Assessor name
Date

Appendix

Code of Conduct Final Project Finances Report

Final Project Status Report Project Charter Template

Project Assessment Report Template Project Management Plan Template

Project Management Policy and Procedures Project Progress Report Project Team Member

Project Progress Report Website Developer Project Register and Log Template

Project Status Report Template Website Design Brief Template
—

Project Assessment Report
Name
Academic Institution

Dear Sir/Madam,
The following is the project Assessment report comprising of the performance against objectives plus the recommendations. It provides a summary and the outcomes of the project.
Project Assessment Report
Native Bush Spices Australia has made significant progress in the project of designing a website to enhance e-commerce. The company has a plan of boosting sales by 10 percent every year in the next three years. The focus is to expand the customer base in Hong Kong, Singapore, and Japan.
Performance against Project Objectives
The company has performed excellently in the project despite the few challenges and delays. The company has succeeded in developing a budget, work breakdown structure, a project management plan, project register, and project status report. The achievements have contributed to the achievement of the set objectives. The project now awaits to be actualized by selecting a web developer and carrying out the remaining tasks in the work breakdown structure.
Recommendations and Lessons Learned
The project is a source of many lessons that can be used in future projects. One of the lessons is that a huge project should be shared across departments to ease the workload. Additionally, sufficient funding should be provided to ensure the quality of results is enhanced. It is also important for project members to recommend specialists based on competence and not their personal relationship. The also recommends that all employees should study the code of conduct to ensure smooth collaboration and avoid conflict of interest.
Thank you for the support to realize the success of the project.
Kind regards
Marketing Coordinator

—

Final Project Management Plan
Name
Academic Institution

Final Project Management Plan
Dear Sir,
The following is the final project management plan plus the project register and log. The final project management plan shows that all the team members are clear about the requirements, roles and responsibilities. The project register and log shows the issues experienced and the solutions proposed.
Title
Native Bush Spices Australia
Background/Context:
The project involves the development of a website for Native Bush Spices Australia. The website is meant to solve the rising demand for native products from Australia. There is a growing demand in Hong Kong, Japan, and Singapore. The target of the company is to increase sales by 10 percent every year for a period of three years. The project and organizational goals are to expand the customer base and boost sales.
Objective:
The project aims are increasing the sales by 10% annually in the next three years by venturing into countries including Hong Kong, Japan, and Singapore.
Target Outcomes:
The target outcome is to increase the customer base and boost sales. The outcome will be achieved by creating a website where customers can place orders online from different countries. The outcome will lead to increased profitability and increased online customers.
How the success of the project will be measured:
The success of the project will be measured by the number of customers placing orders online, the profitability of the business, the number of page views and increased profitability.
Project Activities & Milestones:
Project area Actions Responsibility Scheduled start Scheduled finish
Gathering requirements
Define the technical, user and reporting requirements. A multidisciplinary team and website developer 8/1/2019 8/8/2019
Design Describe the design, layout, and content pages. Website developer 8/9/2019 8/15/2019
Technical framework Define the framework Website developer 8/16/2019 8/20/2019
Implementation stage Generate the codes for backend and front end. Website developer 8/21/2019 9/7/2019
Develop content Create content Website developer 9/14/2019 9/21/2019
Upload the content Upload the content Website developer 9/22/2019 9/23/2019
Website test Test the website Website developer 9/24/2019 9/25/2019
Launch the site Go live Website developer 10//2019 10/1/2019

Project Budget:
Cost area Details Estimated cost
Gathering requirements Technical, user and reporting requirements. $400
Design Design elements, layout, and content pages. $400
Technical framework Examine requirements against goals. $300
Implementation stage Develop the codes for the site and create backend and front end. $10,000
Develop content Create content including pictures, videos, and articles. $3,500
Upload the content Upload the pictures, videos, articles, and documents. $700
Website test Test the site to examine functionality, navigation, and integration with browsers. $1,000
Launch the site Publish the site to make it available to the public. $900
Total 17,200
Project Communications
Communication type Description Who
Scheduled start Scheduled finish
Memo Send a memo to inform the members of the meeting to evaluate progress. All stakeholders; CEO, Operations Manager, Marketing coordinator, customer service officer, administration staff, and the board 9/26/2019 9/26/2019
Meeting Meet all stakeholders to evaluate progress and set a launch date. All stakeholders 9/27/2019 9/27/2019
Project status reports Receive project status reports from the website developer and determine the launch date Website developer and all stakeholders 9/27/2019 9/27/2019

Risk management strategy

Risk Likelihood Severity Treatment/control methods
Time constraints Low High Set a date for weekly meetings to fast track the progress.
Code error Low High Clearly define and describe all the requirements to the website developer.
Hacking Medium High Install defence walls to secure against cybercrime.
Browser integration Low Moderate Configure the codes to ensure the website is flexible with any browser.

Project Register and Log Template

Description of issue Actions required When Who Completed
Proposing a friend to design the website based on a personal relationship. To select a web designer based on competence and not a personal relationship. To inform the project team members to adhere to the code of conduct and avoid conflict of interest.

7/26/2019 The marketing coordinator has informed the project member on the stipulations of the code of conduct. The CEO and other leaders should also help in choosing the right web designer. 10/1/2019

Summary
The final project management plan and the project register and log comprises of all the requirements, roles and responsibilities to realize the objectives and issues plus solutions for the project.
Kind regards
Marketing Coordinator

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Project Status Report
Name
Academic Institution

Project Status Report
Dear Sir,
The following is the project status report indicating the progress that has been realized and the challenges. The status report is meant to update you as the CEO and seek approval to continue working on the project.

Project Name: Native Bush Spices Australia
Project report: The focus of the project is to develop a website to promote online sales. The idea is to increase the customer base by 10 percent in the next three years. The company seeks to expand overseas in Japan, Singapore, and Hong Kong.
Date: 7/26/2019
Progress reports: The progress report is regarding the development of a website to foster e-commerce. The project has made various developments including developing a work breakdown structure, project management plan, website design brief. It has also developed the proposed designs for the website, the cost and it is currently looking for quotations.
Project information and communication issues
The project has so far not encountered a communication issue regarding communication with stakeholders. All the stakeholders have participated professionally and promptly to all forms of communication.

Impact of issues and changes required
One of the issues encountered so far is the conflict of interest. A project team member had proposed a friend to take the website task. We, however, responded by quoting the code of conduct to arrest the situation.

Report developer: The developer is yet to be identified.
Signature: MC
Date: 7/26/2019

The team will continue updating you on the progress of the project. We shall be grateful to hear your comments and permission to move on with the project.

Kind regards
Marketing Coordinator
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Resolve Project Conflicts
Name
Academic Institution

Resolve Project Conflicts
Dear Sir/Madam
The following is in response to an email I received earlier regarding a preferred website designer. You earlier stated that the person is your friend and that we should accept his quote.
I want to refer you to our staff code of conduct section 4 on conflict of interest. The code of conduct states that employees should avoid conflict of interest between personal interests and their work. The code of conduct further notes that conflict of interest arises when issues such as personal relationships influence an employee.
I would, therefore, recommend you to consider all the bids based on performance and quality of work a web designer can produce and not personal relationships.

Kind regards
Marketing Coordinator

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Website Design Brief
Name
Academic Institution

Website Design Brief
Dear Sir/Madam,
The following is our website design brief. Please send it to the three selected website designers for a quote.
Background Information
The project comprises of developing a new site. The project aims are increasing the sales by 10% annually in the next three years by venturing into countries including Hong Kong, Japan, and Singapore.
Target Audience
The target market is online customers from Hong Kong, Japan, and Singapore. The customers will come to the website to purchase products.
Content
Native Bush Spices Australia deals with Australian native foods including native herbs and spices, native herbal teas, native fruit jams and conserves. It has received organic certification to sell the products.
The subject areas include the home page that outlines the achievements of the company and its objectives, an order page, assurance of secure online transaction, products’ delivery mode and contacts.
The company has photos and videos that can be used to tell the story.
The company can hire a copywriter who can write the write new content to ensure the content is optimized to Search Engine Optimization requirements.
Call to Action
The objective is for people to buy products from the site.
Social Media and Sharing
The target audience spends most of their time on social media platforms including Facebook, Instagram, and Twitter, entertainment, news, and sports websites. The company can utilize different avenues including Facebook and Twitter.
The company needs a social media presence. It can be presented on the site using social media icons.
Functional Requirements
The website requires a call to action, a blog, advertising, e-commerce capabilities. It also needs to be functional on mobile phones and computers.
Design Assets
The company has an old logo that needs to be redesigned. The corporate colors include red, blue and white. The style guide will be designed from scratch since the company has no existing website. It will require off-line marketing materials including flyers, billboards and business card for marketers.
Design Ideas
The design for the website can be borrowed from the following websites https://www.nativefoodstore.com/, https://www.nativcrush.com/, https://nutsnspices.in/Buy-Indian-Spices-Online, https://dspices.in/, and https://www.spicejungle.com/.
Competitor websites include https://99japan.com/pages/japanese-grocery-store, http://www.efooddepot.com/countries/singapore.html, and https://dei.com.sg/.
Search Engine Optimisation (SEO)
The priority keywords and phrases include Australian, native food products, native herbs and spices, native herbal teas, and native fruit jams and conserve.
The design will be made with SEO in mind to ensure the pages are optimized for the keywords.
The editing will be done by a specialist.
Practical Issues
The total budget is 15,700. I believe the budget is sufficient to cover all the described features. The deadline for the design is two months.
The project will be managed by the marketing coordinator.

I am looking forward to your positive responses.

Kind regards
Marketing Coordinator
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Final Project Management Plan
Name
Academic Institution

Final Project Management Plan
Dear Sir,
The following is the final project management plan as confirmed by the CEO. The final project management plan shows that all the team members are clear about the requirements, roles and responsibilities.
Title
Native Bush Spices Australia
Background/Context:
The project involves the development of a website for Native Bush Spices Australia. The website is meant to solve the rising demand for native products from Australia. There is a growing demand in Hong Kong, Japan, and Singapore. The target of the company is to increase sales by 10 percent every year for a period of three years. The project and organizational goals are to expand the customer base and boost sales.
Objective:
The project aims are increasing the sales by 10% annually in the next three years by venturing into countries including Hong Kong, Japan, and Singapore.
Target Outcomes:
The target outcome is to increase the customer base and boost sales. The outcome will be achieved by creating a website where customers can place orders online from different countries. The outcome will lead to increased profitability and increased online customers.
How the success of the project will be measured:
The success of the project will be measured by the number of customers placing orders online, the profitability of the business, the number of page views and increased profitability.
Project Activities & Milestones:
Project area Actions Responsibility Scheduled start Scheduled finish
Gathering requirements
Define the technical, user and reporting requirements. A multidisciplinary team and website developer 8/1/2019 8/8/2019
Design Describe the design, layout, and content pages. Website developer 8/9/2019 8/15/2019
Technical framework Define the framework Website developer 8/16/2019 8/20/2019
Implementation stage Generate the codes for backend and front end. Website developer 8/21/2019 9/7/2019
Develop content Create content Website developer 9/14/2019 9/21/2019
Upload the content Upload the content Website developer 9/22/2019 9/23/2019
Website test Test the website Website developer 9/24/2019 9/25/2019
Launch the site Go live Website developer 10//2019 10/1/2019

Project Budget:
Cost area Details Estimated cost
Gathering requirements Technical, user and reporting requirements. $400
Design Design elements, layout, and content pages. $400
Technical framework Examine requirements against goals. $300
Implementation stage Develop the codes for the site and create backend and front end. $10,000
Develop content Create content including pictures, videos, and articles. $3,500
Upload the content Upload the pictures, videos, articles, and documents. $700
Website test Test the site to examine functionality, navigation, and integration with browsers. $1,000
Launch the site Publish the site to make it available to the public. $900
Total 17,200
Project Communications
Communication type Description Who
Scheduled start Scheduled finish
Memo Send a memo to inform the members of the meeting to evaluate progress. All stakeholders; CEO, Operations Manager, Marketing coordinator, customer service officer, administration staff, and the board 9/26/2019 9/26/2019
Meeting Meet all stakeholders to evaluate progress and set a launch date. All stakeholders 9/27/2019 9/27/2019
Project status reports Receive project status reports from the website developer and determine the launch date Website developer and all stakeholders 9/27/2019 9/27/2019

Risk management strategy

Risk Likelihood Severity Treatment/control methods
Time constraints Low High Set a date for weekly meetings to fast track the progress.
Code error Low High Clearly define and describe all the requirements to the website developer.
Hacking Medium High Install defence walls to secure against cybercrime.
Browser integration Low Moderate Configure the codes to ensure the website is flexible with any browser.

Summary
The final project management plan comprises of all the requirements, roles and responsibilities to realize the objectives as confirmed by the CEO.

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Tags: BSBPMG521 Manage project integration