Posted: March 30th, 2022

Cloud Based Collaborative Solutions

Cloud Based Collaborative Solutions
Write a 2-3 page paper listing some of the questions that an organization should consider when evaluating a cloud-based collaborative solution. What are the important features for organizations’ to consider? Compare at least two collaboration solutions available today. Do they meet all of the needs you listed above?
This will take some research about cloud-based collaborative solutions.
Your paper must use proper APA formatting and must contain citations and references to all materials you access to help you with this paper.

Cloud Based Collaborative Solutions
In the Assessment of the best collaborative solutions, it is best for entities to apply the tenets of deductive reasoning. The tenets imply that the management of the organizations should question the practical principle using observation and then proceed to draw logical solutions. Entities should apply the strategy to weigh the risks and the options as they seek partnership in cloud services. Additionally, incorporating the best security strategies and adopting them to cloud provisioning is also part of effective practice. When entities are making decisions involving cloud collaboration, it is easy to look only at the positive aspects of moving but the risks are grave and a careful examination of the venture is vital.
Does the cloud service provider have a clear understanding of the certifications and regulations and a record of accomplishment in expertise in the management of risks and compliance?
The first Assessment should always seek to understand the level of expertise of the vendor in providing the desired cloud solutions. The vendor should prove that they have adequate experience in the secure and regulated industry (Priyadarshinee, Raut, & Kamble, 2017). Additionally, the vendor should provide lists of clients that they have engaged with from the same or a slightly different line of business. To that extent, if the vendor has a proven record of accomplishment working with other entities in the same industry, then they are most likely compliant with the audit certifications needed for the sector. It is also important for the organization seeking cloud services to understand the certifications that they should receive from the collaboration. Further, the entity should understand the security processes of the vendor like as the encryption of files and the frequency of conducting penetration tests.
Does the solution provided by the vendor enable secure collaboration via effective controls?
The solution adopted from the collaboration should make work easier by complementing the existing application by the IT support team. The provider should be in a position to support the end users within the organization (Friedrich-Baasner, Fischer, & Winkelmann, 2018). Additionally, end user who operative from externally because they need to collaborate and share information with the organization should receive the desired level of support. However, an entity might have resource capabilities to support the external business partners.
Does the collaboration leverage existing resources and integrate with the applications and the security protocols of the organization?
To make the onboarding and buy-in process more efficient, it is important to pick a solution that leverages the existing investment in IT from the organization. In that regard, the entity is able to reduce more costs associated with licensing, infrastructure and support. Additionally, usability and security are not mutually exclusive (Kumar, Mishra, & Kumar, 2017). It is critical to evaluate the ability of the users to work with familiar technological environments to support various workflows within the organization. The collaboration should also support and compliant and transparent flow of information within the organization. The final goal of the collaborative solution should be to secure the content wherever it may be. Entities should also ensure that they consider the risks of sharing information across IT infrastructures. Finally, an effective collaboration should incorporate a governance framework to meet the desired security standards without compromising on the end user experience. It is also important to understand the deployment options that the vendors have ate their disposal for distinct contingent needs.
Cloud services are available in distinct support functions and features. In the selection of cloud services, entities need to consider the following factors:
Delivery Models
Cloud technology is in three main forms, hybrid, public and private. The public model provides a collaborative environment that makes the sharing of data easy (Sun et al., 2019). On the other hand, private models provide a better network and data security. The hybrid model combines the private and public model.
Trial Availability
Cloud services that are available on trial are easy to judge. If the entity has not interacted with the vendor before, then, it is better to choose one with the option of a trial.
Customization
Some cloud services can accommodate the remodeling requirements of business processes but others cannot. The customized cloud services are preferable if the organization foresees changes in the businesses processes in future.
Security
The standard of security of the public models is lower than that of the private. To that extent, the level of collaboration and sharing is not as effective on the private model. It is imperative for entities to evaluate the standard of security that is important for their working environments.
Compatibility
Today, many businesses prefer to mobile optimize their websites. Therefore, entities should check whether the cloud service providers are mobile compatible. Further, compatibility with accounting software and email compatibility is also critical.

One of the collaborative tools available in the market is Google Apps. The tool allows entities to sync information from calendars, Gmail and the drive. The users have the ability to collaborate through applications in real time. The applications are available for both free and paid premium platforms. The drop box service also allows employees to synchronize files on various devices and work from anywhere as long as they have an internet connection. Both platforms are flexible and secure and they meet the standards required for a collaborative cloud solution.

References
Friedrich-Baasner, G., Fischer, M., & Winkelmann, A. (2018). Cloud Computing in SMEs: A qualitative approach to identify and evaluate influential factors. In Proceedings of the 51st Hawaii International Conference on System Sciences.
Kumar, R. R., Mishra, S., & Kumar, C. (2017). Prioritizing the solution of cloud service selection using integrated MCDM methods under Fuzzy environment. The Journal of Supercomputing, 73(11), 4652-4682.
Priyadarshinee, P., Raut, R. D., Jha, M. K., & Kamble, S. S. (2017). A cloud computing adoption in Indian SMEs: Scale development and validation approach. The Journal of High Technology Management Research, 28(2), 221-245.
Sun, J., Zhang, Y., Wu, Z., Zhu, Y., Yin, X., Ding, Z., … & Plaza, A. (2019). An efficient and scalable framework for processing remotely sensed big data in cloud computing environments. IEEE Transactions on Geoscience and Remote Sensing, 57(7), 4294-4308.

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