Posted: February 26th, 2022

WEEK 8 DISC

2/23/22, 12:35 PM Creating a System Proposal

https://be taught.umgc.edu/d2l/le/content material/622997/viewContent/25150644/View half of

Creating a System Proposal

This course has taken you from analyzing a enterprise technique to figuring out alternatives

for strategic benefits and methods to extend the group’s aggressive place;

figuring out course of enchancment alternatives the place a expertise answer can improve

effectivity and effectiveness; defining stakeholder system necessities; evaluating

options, and steps to successfully implementing an IT answer.

It is a lot of data, and infrequently the position of a enterprise analyst is to create or Help

create a proposal or presentation to tell key stakeholders of the findings above and

“promote” the potential answer. Presenting the data in a transparent, logical sequence to your

viewers is necessary.

Totally different organizations use their very own codecs and parts in system proposals, however

there are a number of frequent areas enterprise analyst will handle:

1. Strategic Assessment—What are the important thing strategic objectives and aims of the

group, and what’s the present enterprise drawback or alternative being

addressed? How may a expertise answer Help the group obtain its

technique and the place can a expertise answer Help?

2. Course of Assessment—A course of is a collection of steps to carry out a activity. Many

organizational processes might be very advanced and embrace many sub-processes and

steps. It is very important know what work must be carried out, how it’s at the moment being

carried out, the place alternatives for enhancements exist, and the way expertise can help

the improved course of.

three. Necessities—The necessities identification is vital to defining precisely what

key stakeholders want the system to do; what duties they anticipate the system to

full or help; what general efficiency is required and what processes want

enchancment; how a expertise answer will help obtain the organizational

technique and enhance processes; and what particular necessities the system wants

to satisfy primarily based on stakeholder data. Defining these necessities allows

Studying Useful resource

2/23/22, 12:35 PM Creating a System Proposal

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potential options to be clearly evaluated to determine whether or not they may fulfill the

group’s wants.

four. Resolution Constructing—A vital a part of any proposals is figuring out the particular system

that may successfully help and/or enhance the enterprise course of and clearly meet

the said person and system efficiency necessities. This may occasionally embrace “construct vs.

purchase” Assessment to find out whether or not one of the best answer must be developed internally

or bought as a COTS or SaaS answer. A company’s IT Plan and structure

might Help inform these selections. Additionally the diploma of specialty of the software program is a

issue: Is that this a typical enterprise course of utilized by a number of corporations, reminiscent of

Human Assets, Logistics, Accounting and Finance, or one thing very distinctive to

the group that is probably not commercially accessible? Generally, different

options could also be offered together with the professionals and cons of every possibility.

5. Implementation Planning—Equally necessary to figuring out one of the best match answer is

implementation planning. What has to occur (how and when) to Help guarantee a

profitable set up of the expertise answer? What supporting actions are

required to make sure customers are ready to achieve success utilizing the brand new system

together with communication, coaching, and ongoing help? The information to be migrated to

the brand new system should be recognized and any knowledge integrity or compatibility points

famous. Additionally you will need to guarantee acceptable upkeep and technical help

are in place: Is the IT workers educated to supply Help Desk Help? Do customers have a

level of contact for points? Ought to an internet site be established with often requested

questions (FAQs) to Help customers particularly within the early days of implementation?

With out moving into the main points of writing the proposal, perceive you will need to

convey the data clearly and concisely. At this level, vital work has been carried out

to determine the data above, and also you need to current it as successfully as attainable.

Listed below are some issues to remember:

Determine if there’s a particular format or template that the group makes use of.

Is there a desire for a written report, oral presentation, PowerPoint slides, and many others.?

Who’s your viewers and what data do they already know?

What’s the key data that you simply want your viewers to concentrate to?

Determine particular subsequent steps to maintain the initiative transferring ahead.

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